Checklists

Checklist

• Proposed company name, with two alternatives, checked against the MCA name search and trademark register
• Objects clause that covers the actual and planned business
• At least two directors, one who has stayed in India 182 days in the previous calendar year
• DSC and DIN for each director; PAN, photo, address proof for each subscriber
• Registered office proof: utility bill and owner’s no-objection certificate
• Authorised and paid-up capital and the subscribers’ shareholding
• Draft MOA and AOA, with any investor rights built into the articles
• Bank account plan and first board meeting agenda for the first 30 days

Checklist

• Audited financial statements signed by the auditor and approved by the board
• Board’s report with directors’ responsibility statement
• AGM notice, attendance register, minutes and adopted accounts
• AOC-4 and MGT-7 / MGT-7A filed with challans
• Registers of members, directors, charges and contracts updated
• ADT-1 filed for any auditor appointment
• DPT-3 filed and MSME-1 reviewed for both halves
• Directors’ disclosures MBP-1 and DIR-8 collected

Checklist

• Every registered deed in the chain, with certified copies
• Revenue extract and mutation orders for the last transfer
• Latest municipal tax receipt and assessment record
• Encumbrance certificate for the period counsel requests
• Sanctioned plan and completion or occupancy certificate
• Will and probate or succession certificate where a link depends on a death
• No-dues letter from any lender
• Identity and authority documents for every signatory

Checklist

• Stamped and engrossed deed with property schedule and plan
• Photo identity and address proof of each executant and witness; PAN
• Previous title deeds or certified copies, if the state requires them
• Latest tax receipts and mutation records
• Market-value assessment or valuation certificate
• Power of attorney, if a party appears through an agent
• Photographs for biometric capture

Checklist

• PAN of the business and of its promoters or directors
• Proof of principal place of business — utility bill, tax receipt, or rent agreement with owner’s consent
• Identity and address proof and photographs of promoters or partners
• Bank account details and a cancelled cheque or statement
• Certificate of incorporation or partnership deed
• Authorisation for the person signing the application
• Decision: regular or composition scheme, with reasons

Checklist

• Vendor master with PAN, residency and any lower-deduction certificate
• Payment categories mapped to current rates, reviewed each year
• Deduction entries reconciled to the challan before the 7th of each month
• Quarterly statements prepared from the ledger and reconciled to challans
• Certificates issued from the portal and filed with vendor records
• Notices and defaults tracked against the traces portal

Checklist

• Parties correctly named with CIN or PAN and authorised signatory
• Board resolution or authority letter where a company signs
• Governing law, seat and dispute clause aligned
• Stamp duty computed on the right basis in the right state
• Schedules, annexures and defined terms cross-checked
• Notice addresses and e-mail contacts verified
• Termination, survival and exit obligations understood

Checklist

• Issue-wise table: allegation, fact, document, legal basis
• Reconciliation of books, GSTR-1, GSTR-3B and GSTR-2B
• Invoices, e-way bills, contracts and bank evidence
• Objection on limitation if the notice is out of time
• Request for a personal hearing and for relied-upon documents
• Authorised signatory and upload before the due date

Checklist

• Sector check: automatic route, government route or prohibited
• Parent’s board resolution, incorporation papers and ownership chart
• Nominee directors’ identity and address documents, apostilled or notarised
• Registered office proof and no-objection from the owner
• FIRC and KYC for each inward remittance
• Valuation report for share allotment
• FC-GPR acknowledgement and FLA calendar

Checklist

• IEC issued and linked to the bank account and customs portal
• GST registration with LUT filed for the year
• Commercial invoice and packing list with HS codes
• Contract or purchase order with payment terms and currency
• Shipping bill filed and proceeds tracked in the bank’s system
• e-BRC obtained on realisation

Checklist

• Written assignments from every freelancer, agency and contractor
• Employment contracts stating ownership of work created in the course of employment
• Licence register for third-party content, fonts, images and open-source code
• Trademark applications for the core brand in every relevant class
• Registration of core software, artwork and original databases
• Confidentiality agreements before every disclosure of unpublished inventions or know-how
• Renewal calendar for marks, designs and patents

Checklist

• Contract, amendments, purchase orders and the dispute clause
• Invoices, statements of account and proof of delivery or performance
• Correspondence, including any written acknowledgment of the debt
• Limitation worked out from the date of breach or last acknowledgment
• Cheques, return memos and bank records where instruments were issued
• Decision on forum: negotiation, mediation, arbitration or court